Large Business

Large Business COVID-19 Ready Plan Checklist

Welcome to the COVID-19 Ready plan for large businesses.

The following checklist will help guide your business in meeting regulatory standards for the required COVID-19 alert level. This checklist contains the following compliance categories:

Employers with 10 or more employees must take the following measures:

  • General Compliance
  • Sector Compliance
  • Regulation Compliance
  • Transmission Risk Compliance
  • Movement Compliance
  • Transport Compliance

If you have 10 or more employees, you must comply with all points in the checklist. You may complete the checklist as many times as necessary.

*Please note that checklist questions will be updated as per government updates.

Preparation to Resume Activity

As each sector is given permission to operate at a certain alert level, workplace activity must be phased in over four weeks.

  • Phase 1: Week 0
    • New alert level declared
    • Sector permitted to resume
    • Advance teams prepare workplace for readiness
  • Phase 2: Week 1
    • 1/3 employees resume work
  • Phase 3: Week 2
    • 2/3 employees resume work
  • Phase 4: Week 3
    • All employees resume work
General Compliance

The following questions are regarding general workplace compliance. Please answer “YES” if your workplace has complied, and “NO” if you are in the process of complying.

Work-from-home employee options:

Are workers allowed to work from home?

Do workers who work from home come into work occasionally?

Are workers over 60 years offered a work-from-home option?

Are workers over 60 years allowed to remain on leave?

Are comorbidities of workers confirmed by medical team?

Disease surveillance: on-site monitoring for workers:

Is active on-site monitoring conducted?

Is daily temperature assessment performed on arrival and departure?

Is a daily COVID-19 Basic Symptoms Screening Tool completed for every employee?

Are workers required to report new symptoms?

Every worker is required to report symptoms of body aches, loss of smell or loss of taste, nausea, vomiting, diarrhoea, fatigue, weakness or tiredness, whilst at home:

Every worker is required to immediately inform the employer if they experience any of the symptoms fever, cough, sore throat, redness of eyes or shortness of breath (or difficulty in breathing), body aches, loss of smell or loss of taste, nausea, vomiting, diarrhoea, fatigue, weakness or tiredness, while at work:

Disease surveillance: off-site monitoring for person under investigation:

Is off-site monitoring of person under investigation (PUI) available?

Will employees be referred to a healthcare team?

Daily COVID-19 Medical Surveillance Tool shall be completed for 14 days and/or testing done and patient cleared before returning to work:

Disease surveillance: If a worker tests positive for COVID-19:

A worker that previously tested positive for COVID-19 may only be allowed to return to work on the following conditions:

A medical evaluation confirms that the worker now tests negative for COVID-19:

The employer ensures that personal hygiene, wearing of masks, social distancing, and cough etiquette is strictly adhered to by the worker:

The employer closely monitors the worker for symptoms on return to work:

Disease prevention: Hygiene and sanitation:

Sanitisers available at entry points and exit points at the workplace:

Hand washing facilities with soap or sanitisers (70% alcohol) are available in the workplace for the employee and the public:

Sanitisers available to an employee who works away from the workplace, other than at home:

Disease prevention: Face Masks:

Each employee is issued two DTIC compliant cloth masks:

Employees use a cloth mask in the workplace:

Employer arrangements for washing, drying & ironing of cloth masks:

Employee supplied with a face shield or visor:

Disease prevention: Social Distancing:

Social distancing of 1.5m is possible in the workplace:

Solid physical barriers have been erected at workstations:

Stringent social distancing measures implemented in the workplace:

Disease prevention: Measures for the general public:

Screen the public entering the workplace for COVID-19 symptoms:

Require the public to wear a mask inside the workplace:

*Click “yes” if you have complied and “no” if you are still in the process of complying with the above measure.

Sector Compliance

The following questions are regarding sector compliance. Please answer “YES” if your workplace has complied, and “NO” if you are in the process of complying.

General

Sector COVID-19 prevention and mitigation plan has been approved by the Minister of Health and any other Minister relevant to the sector:

Risk assessments and plans are in place:

Worker education on COVID-19 conducted:

Leaflets and notices placed in conspicuous places in the workplace

Employees educated on:

  • the dangers of the virus
  • the manner of its transmission
  • the measures to prevent transmission such as personal hygiene, social distancing, use of masks, cough etiquette
  • where to go for screening or testing if presenting with the symptoms

Every worker is obliged to comply with measures introduced by their employer as required by the Minister of Employment and Labour Directive No. 479 of 29 April 2020:

Workplace protection measures in place

Identification and protection of vulnerable employees:

Safe transport of employees:

Screening of employees on entering the workplace:

Prevention of viral spread in the workplace

Disinfection of work surfaces and shared equipment thrice daily:

Cleaning and disinfection of toilets and common area:

Good ventilation:

Shift arrangements:

Canteen and lavatories queue control:

Only paper towels are provided for drying of hands:

Minimise contact between workers and members of the public:

Social distancing measures in the common areas outside the immediate workplace through queue control:

Managing sick employees by early detection and referral:

Notified its employees that if they are sick or have symptoms associated with the COVID–19 that they must not come to work and to take paid sick leave in terms of section 22 of the BCEA:

Monitoring systems

Compliance with safety protocols:

Identification of infections among employees:

Referral to a designated medical service provider:

Mass testing carried out for workplace with over 500 onsite employees:

*Click “yes” if you have complied and “no” if you are still in the process of complying with the above measure.

Regulation Compliance

The following questions are regarding regulation compliance. Please answer “YES” if your workplace has complied, and “NO” if you are in the process of complying.

Compliance and enforcement of regulations in the event of a worker presenting with COVID-19 symptoms:

  • not permit the worker to enter the workplace or report for work; or
  • if the worker is already at work immediately
    • isolate the worker
    • provide the worker with a FFP1 surgical mask and
    • arrange for the worker to be transported in a manner that does not place other workers or members of the public at risk either to be self isolated or for a medical examination or testing; and
  • assess the risk of transmission of that worker to other workers and public,
  • disinfect the area and the worker’s workstation,
  • refer those workers who may be at risk for screening, take any other appropriate measure to prevent possible transmission,
  • ensure that the worker is tested or referred to an identified testing site.

The employer understands that if a worker presents with Covid-19 symptoms, or advises the employer of these symptoms, the employer must comply with the above measures:

*Click “yes” if you have complied and “no” if you are still in the process of complying with the above measure.

Transmission Risk Management

The following questions are regarding transmission risk management. Please answer “YES” if your workplace has complied, and “NO” if you are in the process of complying.

Steps enabling transmission risks to be effectively managed:

Risk assessments and plans in place:

Manager to address employee or workplace representative concerns:

*Click “yes” if you have complied and “no” if you are still in the process of complying with the above measure.

Movement Compliance

The following questions are regarding movement restrictions on people and goods under level 4. Please answer “YES” if your workplace has complied, and “NO” if you are in the process of complying.

Restrictions on interprovincial travel:

Are any employees returning to work from another province screened?

Stringent hygiene protocols enforced in all permitted modes of transport:

Are all employees on all modes of transport wearing cloth masks?

Are hand sanitisers available to employees before entering a vehicle?

Are all staff transport vehicles sanitised on a daily basis?

*Click “yes” if you have complied and “no” if you are still in the process of complying with the above measure.

Transport Compliance

The following questions are regarding transport restrictions under level 4. Please answer “YES” if your workplace has complied, and “NO” if you are in the process of complying.

Operating times

Are operating times between 5am to 8pm, except for essential services?

Vehicle capacity

Are staff shuttles subjected to 50% licenced loading capacity?

Hygiene requirements

Are masks worn by all passengers and drivers?

Is social distancing practiced inside the vehicle?

Is each vehicle sanitized at the completion of each journey?

*Click “yes” if you have complied and “no” if you are still in the process of complying with the above measure.

Workplace Compliance

Comply with all the above workplace measures:

By submitting this checklist you declare that you understand all the above measures and have made all attempts to comply therewith:

By submitting this checklist you qualify for one free online medical consultation on mydoctor.africa. Would you like to claim this consultation?:

*The authors are not responsible for the non-compliance of businesses that complete this checklist. If you select to claim an online medical consultation, you will be contacted by one of our healthcare workers.

Large Business Checklist Completed

Thank you for completing the COVID-19 Ready Plan Checklist. We will review your submission prior to sending you a certificate of checklist completion.

If you would like a certificate of medical compliance, this may be requested below.

Please note that a medical compliance certificate requires an assigned healthcare worker to provide an on-site assessment. This will incur additional charges.